Set up assessments

Assessment setup determines which units are charged, how amounts are calculated, and when invoices are issued. Complete setup in the order below and review every preview before posting.

Before you begin

Confirm that:

Billable units have been created and reviewed
Current ownership records have the correct effective dates
The community’s billing currency and resident payment setup are ready
The billing user understands the charge amount, schedule, and affected units

1. Create billing groups

Billing groups collect units that should receive the same charge. Use names that explain the group’s purpose, such as All residential units or Building B parking spaces. Assign eligible units and check for omissions.

2. Create fee rules

A fee rule defines the charge used by an assessment. Enter a clear description and confirm the amount and billing treatment. If multiple rules apply, keep each rule understandable on its own because residents will see the resulting invoice items.

3. Configure a cycle

The assessment cycle controls the schedule. Review its dates and recurrence carefully. Editing a cycle affects future work; it does not silently rewrite historical invoices.

4. Preview the run

Generate a preview before posting. Review:

Number of included and excluded units
Ownership and billing-group assignments
Charge descriptions and amounts
Invoice dates, due dates, and currency
Warnings or units that could not be billed

Resolve incorrect unit or ownership data at the source, then create a fresh preview.

5. Post the run

Post only after an authorized reviewer approves the preview. Posting creates financial records and resident obligations; it is not the same as saving a draft.

Next: Manage invoices and payments.